{"id":311,"date":"2021-09-23T15:46:29","date_gmt":"2021-09-23T15:46:29","guid":{"rendered":"https:\/\/www.peacefortheheart.com\/?page_id=311"},"modified":"2021-09-27T22:45:09","modified_gmt":"2021-09-27T22:45:09","slug":"privacy-practices","status":"publish","type":"page","link":"https:\/\/www.peacefortheheart.com\/?page_id=311","title":{"rendered":"Notice of Privacy Practices"},"content":{"rendered":"<p>[et_pb_section fb_built=&#8221;1&#8243; _builder_version=&#8221;3.22&#8243; global_colors_info=&#8221;{}&#8221;][et_pb_row _builder_version=&#8221;3.25&#8243; background_size=&#8221;initial&#8221; background_position=&#8221;top_left&#8221; background_repeat=&#8221;repeat&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;3.25&#8243; custom_padding=&#8221;|||&#8221; global_colors_info=&#8221;{}&#8221; custom_padding__hover=&#8221;|||&#8221;][et_pb_text _builder_version=&#8221;4.10.8&#8243; text_font_size=&#8221;18px&#8221; header_font=&#8221;|600|||||||&#8221; header_text_color=&#8221;#000000&#8243; background_size=&#8221;initial&#8221; background_position=&#8221;top_left&#8221; background_repeat=&#8221;repeat&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<p class=\"H1\"><strong><span style=\"font-size: xx-large;\"><\/span><\/strong><\/p>\n<p class=\"H1\"><strong><span style=\"font-size: xx-large;\">Notice of Privacy Practices<\/span><\/strong><\/p>\n<p><!-- divi:heading {\"textColor\":\"black\",\"fontSize\":\"normal\"} --><\/p>\n<h2 class=\"has-black-color has-text-color has-normal-font-size\"><\/h2>\n<p><span style=\"font-size: medium;\">Effective October 1, 2021<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-size: medium;\"><!-- \/divi:heading --><!-- divi:paragraph {\"textColor\":\"black\",\"fontSize\":\"normal\"} --><\/span><\/p>\n<p><span style=\"font-size: medium;\">THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.<\/span><\/p>\n<p><!-- \/divi:paragraph --><!-- divi:list {\"ordered\":true,\"textColor\":\"black\",\"fontSize\":\"medium\"} --><\/p>\n<ol class=\"has-black-color has-text-color has-medium-font-size\"><\/ol>\n<ol>\n<li style=\"margin-top: 12px;\"><b>PURPOSE:<\/b> Peace For The Heart Counseling, PLLC and its professional staff, employees, and trainees follow the privacy practices described in this Notice. TPeace For The Heart Counseling, PLLC keeps your mental health information in records that will be maintained and protected in a confidential manner, as required by law. Please note that in order to provide you with the best possible care and treatment, all professional staff involved in your treatment and employees involved in the health care operations of the agency have access to your records.<\/li>\n<li style=\"margin-top: 12px;\"><span class=\"bodytext\"><b>WHAT ARE TREATMENT and HEALTH CARE OPERATIONS?<\/b> <\/span><span class=\"bodytext\">Your treatment includes sharing information among mental health care providers who are involved in your treatment. For example, if you are seeing both a Peace For The Heart Counseling, PLLC counselor and another medical professional, they may share information in the process of coordinating your care. Likewise, a Peace For The Heart Counseling, PLLC employee may be required to share your healthcare records to file payment claims with your designated healthcare insurance company. Treatment records may be reviewed as part an on-going process directed toward assuring the quality of Peace For The Heart Counseling, PLLC operations. Staff members may access clinical records periodically to verify that Peace For The Heart Counseling, PLLC standards are met.<\/span><\/li>\n<li style=\"margin-top: 12px;\"><span class=\"bodytext\"><b>HOW WILL Peace For The Heart Counseling, pllc USE MY PROTECTED HEALTH INFORMATION (PHI)?<\/b><br \/>Your personal mental health record will be retained by Peace For The Heart Counseling, PLLC for at least seven years after your last clinical contact with the agency. After that time has elapsed, the record will be shredded or otherwise destroyed in a way that protects your privacy. <\/span>\n<ul>\n<li style=\"list-style-type: none;\">\n<ol type=\"a\">\n<li>Until the records are destroyed they may be used, unless you ask for restrictions on a specific use or disclosure, for the following purposes: Appointment reminders;<\/li>\n<li>Notification when an appointment is cancelled or rescheduled by the Center;<\/li>\n<li>As may be required by law;<\/li>\n<li>For public health purposes such as reporting of child or elder abuse or neglect; reporting reactions to medications; infectious disease control; notifying authorities of suspected abuse, neglect, or domestic violence (if you agree or as required by law);<\/li>\n<li>Mental health oversight activities, e.g., audits, inspections or investigations of administration and management of <span class=\"bodytext\">Peace For The Heart Counseling, PLLC<\/span>;<\/li>\n<li>Lawsuits and disputes (We will attempt to provide you advance notice of subpoena before disclosing information from your record.);<\/li>\n<li>Law enforcement (e.g., in response to a court order or other legal process) to identify or locate an individual being sought by authorities; about victim of a crime under restricted circumstances; about a death that may be the result of criminal conduct; about criminal conduct that occurred in the Counseling Center; when emergency circumstances occur relating to a crime;<\/li>\n<li>To prevent a serious threat to health or safety;<\/li>\n<li>To carry out treatment and health care operations functions through medical transcription services;<\/li>\n<li>To military command authorities if you are a member of the armed forces or a member of a foreign military authority;<\/li>\n<li>National security and intelligence activities;<\/li>\n<li>Protection of the President or other authorized persons for foreign heads of state, or to conduct special investigations.<\/li>\n<li>To support the operations and functioning of <span class=\"bodytext\">Peace For The Heart Counseling, PLLC<\/span>. All business associates (e.g., electronic health record vendor) connected to <span class=\"bodytext\">Peace For The Heart Counseling, PLLC<\/span> are obligated to protect the privacy and security of your PHI and may not use or disclose your PHI other than as specified in our agreements with them.<\/li>\n<li><span class=\"bodytext\">Peace For The Heart Counseling, PLLC<\/span> and your designated healthcare provider(s) may work closely together and collaborate to provide the best services for you, therefore, limited information (dates of visits, name of the <span class=\"bodytext\">Peace For The Heart Counseling, PLLC<\/span> clinician(s) seen, medications, allergies, diagnoses, drug and alcohol abuse, suicidal and homicidal thinking, and other information deemed appropriate for your safety and the continuity of your care) about your visits to <span class=\"bodytext\">Peace For The Heart Counseling, PLLC<\/span> will be shared with health care providers. Your counseling record will be shared with your health care provider(s) if you are referred by any external clinician for your care. This sharing of information is done for your safety and to facilitate the continuity of your care.<\/li>\n<li>Alcohol and drug abuse information has special privacy protections. <span class=\"bodytext\">Peace For The Heart Counseling, PLLC<\/span> discloses limited information about alcohol and drug abuse to your designated healthcare providers if deemed appropriate for safety and continuity of your care. Otherwise, <span class=\"bodytext\">Peace For The Heart Counseling, PLLC<\/span> will not disclose any mental health or medical information relating to a client\u2019s substance abuse treatment unless: (i) the client consents in writing; (ii) a court order requires disclosure of the information; (iii) medical personnel need the information to meet a medical emergency; (iv) qualified personnel use the information for the purpose of conducting research, management audits, or program evaluation; or (v) it is necessary to report a crime or a threat to commit a crime or to report abuse or neglect as required by law.<\/li>\n<\/ol>\n<\/li>\n<\/ul>\n<\/li>\n<li style=\"margin-top: 12px;\"><span class=\"bodytext\"><b>YOUR AUTHORIZATION IS REQUIRED FOR OTHER DISCLOSURES.<\/b>\u00a0 <\/span><span class=\"bodytext\">Except as described previously, we will not use or disclose information from your record unless you authorize (permit) in writing that Peace For The Heart Counseling, PLLC may do so. You may revoke your permission, which will be effective only after the date of your written revocation. <\/span><\/li>\n<li style=\"margin-top: 12px;\"><span class=\"bodytext\"><b>YOU HAVE RIGHTS REGARDING YOUR PROTECTED HEALTH INFORMATION (PHI).<\/b>\u00a0 <\/span><span class=\"bodytext\">You have the following rights regarding your health information, provided that you make a written request to invoke the right to Peace For The Heart Counseling, PLLC.<\/span>\n<ol type=\"a\">\n<li>Right to request restriction. You may request limitations on your mental health information we may disclose, but we are not required to agree to your request. If we agree, we will comply with your request unless the information is needed to provide you with emergency treatment. Right to confidential communications. You may request communications in a certain way or at a certain location, but you must specify how or where you wish to be contacted.<\/li>\n<li>Right to access documentation of each visit. This access is granted through a system maintained in an electronic format (known as an electronic health record). You will have access by reviewing the data at <span class=\"bodytext\">Peace For The Heart Counseling, PLLC<\/span> offices during the normal scheduled business hours. It is important to note that anyone who has been granted permission by you in writing can access this information, unless revoked (See Item 4 above).<\/li>\n<li>Right to confidential communications. You may request communications in a certain way or at a certain location, but you must specify how or where you wish to be contacted.<\/li>\n<li>Right to inspect and copy. You have the right to inspect and copy your mental health information regarding decisions about your care. We may charge a fee for copying, mailing, and supplies. Under limited circumstances, your request may be denied; you may request review of the denial by another licensed mental health professional chosen by <span class=\"bodytext\">Peace For The Heart Counseling, PLLC<\/span>. <span class=\"bodytext\">Peace For The Heart Counseling, PLLC<\/span> will comply with the outcome of the review.<\/li>\n<li>Right to an electronic copy of mental health records. If your PHI is maintained in an electronic format (known as an electronic health record), you have the right to request that an electronic copy of your record be given to you or another individual or entity. We will make every effort to provide access to your PHI in the form or format you request, if it is readily producible in that form or format. If it is not readily producible in the form or format you request, your record will be provided in either our standard electronic format, or, if you do not want this format, as a readable hard copy. We may charge a fee for transmitting the electronic health record.<\/li>\n<li>Right to request a clarification of record. If you believe that the information we have about you is incorrect or incomplete you may ask to add clarifying information. <span class=\"bodytext\">Peace For The Heart Counseling, PLLC<\/span> is not required to accept the information that you propose.<\/li>\n<li>Right to accounting of disclosures. You may request a list of the disclosures of your mental health information that have been made to persons or entities other than for treatment or health care operations. Right to receive notice of a breach. You have the right to be notified upon a breach of any of your unsecured PHI.<\/li>\n<li>Right to a copy of this Notice. You may request a paper copy of this Notice at any time, even if you have been provided with an electronic copy.<\/li>\n<\/ol>\n<\/li>\n<li style=\"margin-top: 12px;\"><span class=\"bodytext\"><b>REQUIREMENTS REGARDING THIS NOTICE.<\/b><\/span><br \/><span class=\"bodytext\">Peace For The Heart Counseling, PLLC<\/span> is required to provide you with this Notice that governs our privacy practices. <span class=\"bodytext\">Peace For The Heart Counseling, PLLC<\/span> may change its policies or procedures in regard to privacy practices. If and when changes occur, the changes will be effective for mental health information we have about you as well as any information we receive in the future. Any time you come in to the <span class=\"bodytext\">Peace For The Heart Counseling, PLLC<\/span> for an appointment or attend a virtual counseling session, you may ask for and receive a copy of the Privacy Notice that is in effect at the time.<\/li>\n<li style=\"margin-top: 12px;\"><b>COMPLAINTS.<\/b><br \/><span class=\"bodytext\">If you believe your privacy rights have been violated, you may file a complaint with Peace For The Heart Counseling, PLLC. You will not be penalized or retaliated against in any way for filing a complaint. <\/span><br \/><span class=\"bodytext\">Contact: Call the Peace For The Heart Counseling, PLLC and ask to speak to the Director at <a href=\"tel:1-512-471-3515\" title=\"Phone\" class=\"a_class_phone\"> (210) 783-7839<\/a> if: <\/span>\n<ul>\n<li><span class=\"bodytext\">you have a complaint;<\/span><\/li>\n<li><span class=\"bodytext\">you have any questions about this notice;<\/span><\/li>\n<li><span class=\"bodytext\">you wish to request restrictions on uses and disclosure for health care treatment or operations; or<\/span><\/li>\n<li><span class=\"bodytext\">you wish to obtain any of the forms mentioned to exercise your individual rights described above.<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<p><!-- \/divi:paragraph --><!-- divi:paragraph --><!-- \/divi:paragraph -->[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section]<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Notice of Privacy Practices Effective October 1, 2021 &nbsp; THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY. PURPOSE: Peace For The Heart Counseling, PLLC and its professional staff, employees, and trainees follow the privacy practices described in [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":397,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_et_pb_use_builder":"on","_et_pb_old_content":"<!-- wp:heading {\"textColor\":\"black\",\"fontSize\":\"normal\"} -->\n<h2 class=\"has-black-color has-text-color has-normal-font-size\">Effective October 1, 2021<\/h2>\n<!-- \/wp:heading -->\n\n<!-- wp:paragraph {\"textColor\":\"black\",\"fontSize\":\"normal\"} -->\n<p class=\"has-black-color has-text-color has-normal-font-size\">THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.<\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:list {\"ordered\":true,\"textColor\":\"black\",\"fontSize\":\"medium\"} -->\n<ol class=\"has-black-color has-text-color has-medium-font-size\"><li><strong>PURPOSE<\/strong><\/li><\/ol>\n<!-- \/wp:list -->\n\n<!-- wp:paragraph {\"textColor\":\"black\",\"fontSize\":\"normal\"} -->\n<p class=\"has-black-color has-text-color has-normal-font-size\">Counseling and Mental Health Center (CMHC) and its professional staff, employees, and trainees follow the privacy practices described in this Notice. The Counseling and Mental Health Center keeps your mental health information in records that will be maintained and protected in a confidential manner, as required by law. Please note that in order to provide you with the best possible care and treatment, all professional staff involved in your treatment and employees involved in the health care operations of the agency have access to your records.<\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:paragraph -->\n<p>An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https:\/\/automattic.com\/privacy\/. After approval of your comment, your profile picture is visible to the public in the context of your comment.<\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:heading -->\n<h2>Media<\/h2>\n<!-- \/wp:heading -->\n\n<!-- wp:paragraph -->\n<p><strong class=\"privacy-policy-tutorial\">Suggested text: <\/strong>If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.<\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:heading -->\n<h2>Cookies<\/h2>\n<!-- \/wp:heading -->\n\n<!-- wp:paragraph -->\n<p><strong class=\"privacy-policy-tutorial\">Suggested text: <\/strong>If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.<\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:paragraph -->\n<p>If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.<\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:paragraph -->\n<p>When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select \"Remember Me\", your login will persist for two weeks. If you log out of your account, the login cookies will be removed.<\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:paragraph -->\n<p>If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.<\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:heading -->\n<h2>Embedded content from other websites<\/h2>\n<!-- \/wp:heading -->\n\n<!-- wp:paragraph -->\n<p><strong class=\"privacy-policy-tutorial\">Suggested text: <\/strong>Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.<\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:paragraph -->\n<p>These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.<\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:heading -->\n<h2>Who we share your data with<\/h2>\n<!-- \/wp:heading -->\n\n<!-- wp:paragraph -->\n<p><strong class=\"privacy-policy-tutorial\">Suggested text: <\/strong>If you request a password reset, your IP address will be included in the reset email.<\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:heading -->\n<h2>How long we retain your data<\/h2>\n<!-- \/wp:heading -->\n\n<!-- wp:paragraph -->\n<p><strong class=\"privacy-policy-tutorial\">Suggested text: <\/strong>If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.<\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:paragraph -->\n<p>For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.<\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:heading -->\n<h2>What rights you have over your data<\/h2>\n<!-- \/wp:heading -->\n\n<!-- wp:paragraph -->\n<p><strong class=\"privacy-policy-tutorial\">Suggested text: <\/strong>If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.<\/p>\n<!-- \/wp:paragraph -->\n\n<!-- wp:heading -->\n<h2>Where we send your data<\/h2>\n<!-- \/wp:heading -->\n\n<!-- wp:paragraph -->\n<p><strong class=\"privacy-policy-tutorial\">Suggested text: <\/strong>Visitor comments may be checked through an automated spam detection service.<\/p>\n<!-- \/wp:paragraph -->","_et_gb_content_width":"","footnotes":""},"class_list":["post-311","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/www.peacefortheheart.com\/index.php?rest_route=\/wp\/v2\/pages\/311","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.peacefortheheart.com\/index.php?rest_route=\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.peacefortheheart.com\/index.php?rest_route=\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.peacefortheheart.com\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.peacefortheheart.com\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=311"}],"version-history":[{"count":9,"href":"https:\/\/www.peacefortheheart.com\/index.php?rest_route=\/wp\/v2\/pages\/311\/revisions"}],"predecessor-version":[{"id":1118,"href":"https:\/\/www.peacefortheheart.com\/index.php?rest_route=\/wp\/v2\/pages\/311\/revisions\/1118"}],"up":[{"embeddable":true,"href":"https:\/\/www.peacefortheheart.com\/index.php?rest_route=\/wp\/v2\/pages\/397"}],"wp:attachment":[{"href":"https:\/\/www.peacefortheheart.com\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=311"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}